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Funding

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Grant Preparation Assistance

Grants Submission Unit Description

The Grants Submission Unit supports the grant application process, with particular emphasis on large and complex grants. Tools and services may include provision of grant writing outlines and detailed checklists of required components, project management and multisite coordination, and review and editing of grant narrative for consistency, clarity and responsiveness to the RFA.

In the cases of large proposals that advance the goals of CTSI, GSU provides hands-on management of the grant-writing process, including collecting biosketches, drafting and soliciting letters of support, and compiling resources and other boilerplate text.

Grants Submission Unit Services

    Editing and Proofreading the Grant Application
    • Drafting grant writing outlines
    • Creating a detailed checklist of required components 
    • Reviewing and editing documents to ensure responsiveness to the RFA, clarity and internal consistency across all documents (i.e., ensuring personal statements in biosketches are accurately reflected in the application narrative as well as matched with the budget justification).
    Grant Proposal and Document Management: CTSI can review all required components of the application, organize the collection, distribution and completion of all documentation, as well as draft and distribute required templates. Some of these documents may include:
    • Biosketches – collection as well as review for accuracy and consistency
    • Letters of Support – individualized for each recipient
    • Cast of Characters– updated frequently to ensure all key personnel and important administrative staff contacts and their required documentation are provided
    • Tables and Organizational Charts – Formatting for consistency across the narrative
    • Facilities and Other Resources - Collating, updating and drafting components
    • Boilerplate - CTSI can provide boilerplate language and examples of program project grant components such as administrative cores and overview sections.
    Administrative Support: With particular emphasis on large complex grants that require excess administrative support, CTSI will provide the personnel and expertise needed to pull together all pieces of your grant application. Some of these tasks can include:
    • Meeting Initiation and scheduling w/ agenda preparation
    • Meeting Minutes and Action Items
    • Multi-site and sub-award site coordination
    • Fielding policy, application, and RFA questions
    Brainstorming: CTSI organizes brainstorming sessions with potential collaborators when researchers express interest in funding opportunities. Sessions can be in person or by web/teleconference. CTSI will also provide meeting minutes and action items/deliverables distributed after each brainstorming session to help keep track of decisions made at each meeting.
    NIH Biosketch Tips

    NIH Resources

    Helpful Checklists and Links

    Webinar: NIH Biosketch Writing Tips
    Learn more about the requirements and recommendations when creating an NIH Biosketch.
    The webinar addresses the following:

    • Part 1: What the investigator has to do in the updated NIH biosketch (released in 2015)
    • Part 2: Administrative components for the new format
    • Part 3: URL options for linking to all publications and the pros and cons of each


    Primary contact
    Robin Faria
    Director of Operations
    310-267-4258
    rfaria@mednet.ucla.edu

    Other contacts
    Deborah Herman
    Scientific Coordinator
    310-794-5263
    dkherman@mednet.ucla.edu

    Scheduling
    Jane Skerritt
    Administrative and Communications Coordinator
    310-794-5761
    jskerritt@mednet.ucla.edu

    General mailbox gsu@mednet.ucla.edu