Trainee Candidates and Retention Plans
Alert
Please review new SF242 Forms I and Parent T32 NOFO requirements (PA-25-168).
Trainee Candidates and Retention Plans is a subsection of the 25-page Program Plan's “B. Program Plan” component. Use specifics from Table 6A/B to illustrate that you will be able to successfully recruit from a competitive pool of well-qualified candidates in appropriate numbers and levels. Include, in general terms, the following:
- Size of the candidate pool (including prior clinical and research training and career level required for the program)
- Justification for the number of requested training slots
- Specific plans to recruit candidates and how these plans will be implemented (expand on, not duplicate, info in the Recruitment Plan to Enhance Diversity)
- The nomination and selection process to select new trainees and criteria for trainees’ reappointment
- Identification and recruitment strategies from diverse variety of organization types
- Plans to engage trainees in research career development, mentoring, and skills development
- Transition plans ensuring trainees are supported in various career options
- Evidence-informed retention activities to sustain participation of trainees from all backgrounds, including:
- How approaches are selected and tailored toward individual trainee needs (examples can be found on the NIH’s Recruitment & Retention website)
- Efforts to monitor trainees’ academic and research process
- Strategies to coordinate with, and differentiate from, broader UCLA retention efforts
- Multifactorial review process that considers metrics beyond previous institution, GPA, and standardized test scores
- Note: While a multifactorial admissions process can consider a variety of factors (i.e., how a candidate’s experiences and perspectives further their commitment to the program’s goals), it is not permissible to use a trainee’s race, ethnicity, or sex (including gender identity, sexual orientation, or transgender status) as eligibility or selection criteria.
Data Table References
Incorporate the following into the "B. Program Plan" > "e. Trainee Candidates and Retention Plans" section of your Program Plan. Learn more about Data Tables on the Data Table Support webpage.
Table 6A/B. Training Program Candidates, Entrants, and their Characteristics for the Past Five Years
- Summarize:
- Numbers of potential trainees
- Trainee characteristics
- Trainee eligibility for support
- Enrollment trends
Page Limit: Must fit within the Program Plan’s 25 page maximum. About 1 page.
Format: Section header: “B. Program Plan” | Subsection header: “e. Trainee Candidates and Retention Plans”
Component Instruction Index
Access detailed instructions for each component of the Research Training Program Plan. If you have further questions contact GSUTraining@mednet.ucla.edu.