Table 6A & 6B

Overall Instructions

As of January 2025, the NIH has removed significant portions of Part II and combined both Parts into “Counts and Characteristics.”

Table 6A (Pre-Docs) & Table 6B (Post-Docs)

• These tables report admission data for departments/programs listed in Table 1 (Pre-docs) and mentors' labs (Post-docs). 
• This section is comprised of six separate sub-tables: one table for each of the past 5 years plus a final table summarizing the mean values of each year.
• For Table 6A (Pre-docs), omit participating departments/programs that do not offer pre-doc programs. Clinician departments will be displayed in Table 6B (Post-docs). 
• Omit trainees admitted solely to obtain master’s degrees.
• Begin with the most recently completed academic or grant year and work backward.
• If only one department is participating in the proposed training program, only enter the overall total for each year.
• Data collection recommendations:
  • For 6A (Pre-Docs): Report data based on participating departments only. Collect data for this table through the Minerva database or by contacting the participating department’s graduate/PhD programs.
  • For 6B (Post-Docs): Report data based on post-doc trainees within mentors' labs or other applicable postdoctoral training program (not all trainees within participating departments). Collect data for this table through the Minerva database or by contacting the applicable mentor’s lab. 
• Bold all totals in the final row.
• Page Limit: None. For more information visit our FAQs.

Summarize Table 6 data in the Research Training Program Plan's narrative Trainee Candidates and Qualifications of Trainee Candidates and Admission and Completion Records subsections, including overall numbers of potential trainees, their credentials, characteristics, eligibility for support, and overall enrollment trends.

For Post-doc & combined programs: In addition to the aforementioned, clearly describe the recruitment process for post-doc trainees (e.g., whether candidates are selected from individuals in the laboratories of proposed faculty members or whether there is a formal application process to the training program, etc.).

Guidance by Column

Sub-Tables 1 - 5

1. Sub-Table Title. Label the first table as “Most Recently Completed Year: “YYYY-YYYY” and the next four as “Previous Year: YYYY-YYYY"; base the most recently completed year on academic year (UCLA uses September to August) or grant year (renewal project period) depending on which timeframe ends closest to the submission deadline 
   • Table 6A (Pre-docs): Include participating departments/programs that support pre-docs from Table 1; ensure the same naming conventions are used
   • Table 6B (Post-docs): Include information about trainees who formally applied to work with mentors on Table 2
2. Training Program Candidates – Applied. Number of candidates who formally applied for admission to programs, as outlined in column 1
3. Training Program Candidates – Eligible for Support. Subset of the candidates from column 2 who were eligible for support on the proposed training grant*
4. New Entrants to the Program. Subset of individuals from column 2 who matriculated within the given timeframe
5. New Entrants Eligible for Support. Subset of matriculated individuals from column 4 who were eligible* for inclusion in the proposed training grant
6. New Appointees to this Grant (Renewal/Revision Applications Only). Total the appointed trainees in the year they were admitted to the applicable department (Table 6A) or mentor lab (Table 6B), not to the training program itself; list 0 if none apply
   • Table 6A (Pre-Docs): Do not include students admitted solely to obtain master’s degrees; if only one department is participating, only enter the overall total for each year
   • Table 6B (Post-docs): Only include post-doc applicants who could be considered candidates for the proposed training program
   • Example: Jane Doe was admitted the Department of Neurosurgery between 2017 - 2018 and appointed to a training grant in 2020-2021 and 2021-2022; Jane Doe will only be counted once in the 2017-2018 table because that was the year she was admitted to the Department
   • New applications delete this column

*Eligibility: In most cases, eligible candidates are citizens or non-citizen nationals of the U.S. or permanent residents. They are required to pursue their research training full time and are normally assigned 12-month appointments, but no less than 9 months. Check the specific FOA for full details.

• Pre-docs: Trainees must be enrolled in a program leading to a PhD or equivalent research doctoral degree program. Health-professional students who wish to interrupt their studies for a year or more to engage in full-time research training before completing their formal training programs are also eligible.
• Post-docs: Trainees must have received a PhD, MD, DDS, or comparable doctoral degree at the time of their training grant appointment start date. Check the specific FOA for a list of comparable doctoral degrees. Individuals in postgraduate clinical training who wish to interrupt their studies for a year or more to engage in full-time research training before completing their formal training programs are also eligible.

Sub-Table 6

Means Across All Years

Summarize UCLA’s admission data by providing the mean value for all 5 years of support (previous 5 tables). 

1. Table 6A (Pre-Docs): Title the first row “Total All Years” and the second row “Mean Count Across Years.” Provide a mean for every column.
2. Table 6B (Post-docs): Title the first row “Means Across All Years.” Provide a mean for every category.

Percent from Underrepresented Groups

For this row of each sub-table, enter the percent of individuals from underrepresented groups using NIH’s guidelines. The following racial and ethnic groups have been shown to be underrepresented in biomedical, clinical, behavioral or social sciences. Visit the Diversity Supplement webpage to learn about NIH’s definition of Diversity Groups.

• Black or African Americans, Hispanics or Latinos, American Indians or Alaska Natives, and Native Hawaiians and other Pacific Islanders
• Individuals with disabilities, who are defined as those with a physical or mental impairment
• Individuals from disadvantaged backgrounds who meet specific criteria (see more information)

Helpful Hints

Diversity and Inclusion is Important

• UCLA and the NIH have a vested interest in increasing underrepresented groups in research. Strongly consider how your training grant can enhance diversity and create plans to increase diversity if data tables indicate room for improvement.
• Example: During a renewal application process, the PD/PIs recognized that there was room to improve the number of underrepresented groups in their training program. The PD/PIs made a note on the data table about a new approach to recruiting diverse groups though an asterisk at the start of each “Percent from Underrepresented Groups” row and expanded on that plan in detail in the program plan.

NIH Templates & Other Resources

• Contact GSUTraining@mednet.ucla.edu for formatted Microsoft Excel templates
• Data Table Form Library (Please note, as of January 2025, NIH is utilizing FORMS I for Data Tables)
• Consolidated Sample Data Tables and Instructions (Microsoft Word)
• All Blank Data Table Templates (Microsoft Word)
• Data Table FAQs