Table 8A & 8C

Overview

New Applications: This table extrapolates the potential effectiveness of the proposed training program based on students who would have been eligible for the proposed training program over the past 5 years, had it existed.

Renewal Applications: This table reports the use of trainee positions (distribution by faculty, year in program, years of support per trainee) and helps evaluators understand the program’s effectiveness over the last 15 years.

What kind of information would you like? 

Overall Instructions

Table 8A (Pre-Docs) & 8B (Post-Docs)

• Part I. Those Appointed to the Training Grant (RENEWAL ONLY). List, by year of entry into the program, all trainees who have been supported by this grant at any time during the last 15 grant years. Include those who did not complete the training program for any reason. Update trainee information to reflect current appointments. If the grant has been active for less than 15 years, list all trainees to date. If any trainees were appointed as both pre- & post-docs, they should be reported on Table 8A only.
• Part II. Recent Graduates (NEW PROGRAMS and PRE-DOC/POST-DOC ONLY PROGRAMS EXPANDING TO INCLUDE BOTH PRE- & POST-DOCS).  List all pre-docs who graduated in a field (Table 8A) or post-docs who completed a training experience in a field (Table 8C) from a program similar to the proposed program in the last 5 years. List, by year of entry into the program, who would have been eligible for the proposed program if an NIH or other HHS training or related award were available*. Omit column 4, “Summary of Support During Training”.
• Part III. Program Statistics (RENWAL PRE-DOC PROGRAMS ONLY). Report on the following:
  • Percentage of Trainees Entering Graduate School 10 Years Ago Who Completed the PhD. Trainees must have received support from the training grant at some point during graduate school and completed their PhD or equivalent doctoral degree.
  • Average Time to PhD for Trainees in the Last 10 Years. For all trainees appointed to this training grant, calculate the average to one decimal (e.g. 5.5 years).
  • Programs that have not received support for at least 10 years (or 2 cycles) should omit Part III.
    • Note on Calculating Data for Part III:
      • Trainees leaving graduate school to transfer to medical school or other doctoral-level professional programs should be counted as part of the “Entering” pool, not as having earned a Ph.D.-equivalent degree.
      • When calculating these fields, individuals transferring to or from Ph.D. programs in similar fields at other institutions should be excluded from both “Entering” and “Graduating” cohorts. Time to PhD should be calculated as the period from enrollment in a doctoral program at UCLA to the conferral of a Ph.D. (incl. dual-degree programs). If a trainee earns a master’s degree from UCLA prior to and in conjunction with fulfilling the requirements for the research doctoral degree, or an additional doctoral degree as part of a dual-degree program (e.g., M.D./Ph.D., D.D.S./Ph.D.), time to degree should be calculated from entry into the first degree program.
• Trainees listed in Table 5 and Table 8 should match for the applicable timeframe. 
  • Page Limit: None. For more information visit our FAQs.

*Eligibility: In most cases, eligible candidates are citizens or non-citizen nationals of the U.S. or permanent residents. They are required to pursue their research training full time and are normally assigned 12-month appointments, but no less than 9 months. Check the specific FOA for full details.

• Pre-docs: Trainees must be enrolled in a program leading to a PhD or equivalent research doctoral degree program. Health-professional students who wish to interrupt their studies for a year or more to engage in full-time research training before completing their formal training programs are also eligible.
• Post-docs: Trainees must have received a PhD, MD, DDS, or comparable doctoral degree at the time of their training grant appointment start date. Check the specific FOA for a list of comparable doctoral degrees. Individuals in postgraduate clinical training who wish to interrupt their studies for a year or more to engage in full-time research training before completing their formal training programs are also eligible.

Summarize data from Table 8 Parts I-III in the Research Training Program Plan's narrative Qualifications of Trainee Candidates and Admission and Completion Records and Progress Report subsections. More time should be spent analyzing this data for renewal applications in order to stress the program’s efficacy.

Guidance by Column

Table 8A: Pre-Docs (Parts I & II)

1. Trainee. Last Name, First Name and Middle Initial
2. Faculty Member. List up to 2 faculty mentors in the format Last Name, First Name and Middle (list “TBD” if not yet selected)
3. Start Date. List date of entry into the trainee’s current degree-granting program in the format MM/YYYY (may precede the appointment to the training grant)
4. Summary of Support During Training. Provide the primary source and type of support during each twelve-month period of training in the format TY1, TY2, etc.; do not include individual mentored career development awards (K awards)
   • Renewals Only: List the training program being reported in the current renewal in bold
   • Doctoral programs: TY1 is when the trainee entered doctoral training, and the final Training Year will be when the degree was granted (for dual-degree programs that do not award both degrees simultaneously, the final Training Year will be when the last degree was granted)
   • NIH and other HHS support: List the abbreviation for the awarding institute code and activity code (e.g., NC R01)
   • Other sources: Use the categories below to report only the primary source and type of support for each twelve-month period of training
     • Sources of Support:
       • NSF
       • Other Federal (Other Fed)
       • University (Univ)
       • Foundation (Fdn)
       • Non-US
       • Other
       • None: Leave of Absence (LOA)
     • Types of Support:
       • Research Assistantship (RA)
       • Teaching Assistantship (TA)
       • Fellowship (F)
       • Research Education Award (R25)
       • Training Grant (TG)
       • Scholarship (S)
       • Other
5. Terminal Degree(s) Received and Year(s). Those who left the graduate program without a degree list “none”
   • A terminal degree is the highest academic degree that can be awarded in a particular field (i.e. MD or PhD).  
   • Renewals Only: For trainees currently in the program, list “in training”
6. Topic of Research Project. A brief description or title
7. Initial Position. Complete for trainees who have completed or left the program; if individuals hold joint appointments/positions, only list the primary; if information is not available list “unknown;” if the trainee is still in training, leave this section blank; for each position, the table should include the following fields in this section:
   • Position title
   • Department/division
   • Institution
   • Workforce Sector:
     • Academia
     • Government
     • For-profit
     • Nonprofit
     • Other
   • Principal Activity:
     • Primarily research
     • Primarily teaching
     • Primarily clinical
     • Research-related
     • Further training
     • Unrelated to research
8. Current Position. Utilize the same fields as Initial Position (column 7); for trainees who completed or left the graduate program, leave this section blank
9. Subsequent Grant(s)/Role/Year Awarded. If applicable, list up to 5 fellowship, career development, or research grant support awards obtained from any source after the individual entered training. For NIH and other HHS support, list the abbreviation for the awarding institute, activity code, role, and year awarded (e.g., NC R01/Staff Scientist/2011); applicable for any role held.

Guidance by Column

Table 8B: Post-Docs (Part I & II)

1. Trainee. Last Name, First Name and Middle Initial
2. Doctoral Degree(s) and Year(s). Trainee’s degree(s) and the year(s) awarded
3. Faculty Member. List up to 2 faculty mentors in the format Last Name, First Name and Middle (list “TBD” if not yet selected)
4. Start Date. List date of entry into the trainee's postdoctoral research program in the format MM/YYYY (may precede the appointment to the training grant); entry year is the first year of post-doc research experience excluding non-research clinical training
5. Summary of Support During Training. Provide the primary source and type of support during each twelve-month period of training in the format TY1, TY2, etc.; do not include individual mentored career development awards
   • ​​​Renewals Only: List the training program being reported in the current renewal in bold
   • Doctoral programs: TY1 is when the trainee entered doctoral training, and the final Training Year will be when the degree was granted (for dual-degree programs that do not award both degrees simultaneously, the final Training Year will be when the last degree was granted)
   • NIH and other HHS support: List the abbreviation for the awarding institute code and activity code (e.g., NC R01)
   • Other sources: Use the categories below and report only the primary source and type of support for each twelve-month period of training
     • Sources of Support:
       1. NSF
       2. Other Federal (Other Fed)
       3. University (Univ)
       4. Foundation (Fdn)
       5. Non-US
       6. Other
       7. None: Leave of Absence (LOA)
     • Types of Support:
       1. Research Grant (RG)
       2. Fellowship (F)
       3. Research Education Award (R25)
       4. Training Grant (TG)
       5. Other
6. Degree(s) Resulting from Postdoctoral Training and Year(s). If program does not offer degrees list “none”
   • Renewals Only: For trainees currently in the program, list “in training”
7. Topic of Research Project. A brief description or title
8. Initial Position. Complete for trainees who have completed or left the program; if individuals hold joint appointments/positions, only list the primary; if information is not available list “unknown;” for each position, the table should include the following fields in this section:
   • Position title
   • Department/division
   • Institution
   • Workforce Sector:
     • Academia
     • Government
     • For-profit
     • Nonprofit
     • Other
   • Principal Activity:
     • Primarily research
     • Primarily teaching
     • Primarily clinical
     • Research-related
     • Further training
     • Unrelated to research
9. Current Position. Utilize the same fields as Initial Position (column 8); leave this section blank for trainees who completed or left the graduate program
10. Subsequent Grant(s)/Role/Year Awarded. If applicable, list up to 5 fellowship, career development, or research grant support awards obtained from any source after the individual entered training. For NIH and other HHS support, list the abbreviation for the awarding institute, activity code, role, and year awarded (e.g., NC R01/Staff Scientist/2011); applicable only for PD/PI or other senior role (i.e., co-investigator, faculty collaborator, or staff scientist)

Helpful Hints

Find Similar Programs

• New applications can find similar programs that exist at UCLA whose trainees’ quality for “clearly associated” appointees by consulting Table 3 or using NIH RePORTER to identify grants that potentially fall within your submission agency and application cycle (new applications). We recommend reaching out to GSUTraining@mednet.ucla.edu for help in this process.
• Some trainees take longer than the national average to complete their degree. If this is the case, make a note explaining why the numbers diverge from the national average. 
• Example: The PD/PIs proposing a new neuro-urology training program know that a neurosurgery and urologic oncology training program already exist on campus. From running an NIH RePORTER search, they also learn of a neuro-epidemiology grant that has the potential to share eligible trainees so the PD/PIs asked their colleagues to share information about their students that would have been eligible for their proposed program, had it existed. They added these trainees to Table 8A/B.  

Table 8 FAQs

NIH Templates & Other Resources

• Contact GSUTraining@mednet.ucla.edu for formatted Microsoft Excel templates
• Data Table Form Library (Please note, as of January 2025, NIH is utilizing FORMS I for Data Tables)
• Consolidated Sample Data Tables and Instructions (Microsoft Word)
• All Blank Data Table Templates (Microsoft Word)
• Data Table FAQs