Qualifications of Trainee Candidates and Admission and Completion Records

g. Qualifications of Trainee Candidates and Admissions and Completion Records diagram

Qualifications of Trainee Candidates and Admissions and Completion Records is a sub-section of the 25-page Program Plan’s “B. Program Plan” component. Justify the number of positions requested and demonstrate that trainees will be productive in terms of future research accomplishments and careers.

  • Describe how productive trainees will be in completing your program, including:
    • Ability to recruit and retain trainees through the completion of their training
    • Selectivity of the admissions process
    • Successes in recruiting individuals from diverse backgrounds (sync information from Section C. Recruitment Plan to Enhance Diversity within the main Program Plan)
  • Discuss the quality and depth of the applicant pools, including:
    • Training-grant eligible and non-training-grant eligible individuals
    • The competitiveness of the program
    • The characteristics of current program participants, referring to data in Table 6A/B as applicable
  • Provide a summary of Table 7 (for renewals) and Table 8A/C referring to specific data to support your narrative.

Data Table References

Incorporate the following into the "B. Program Plan" > "b. Program Faculty" section of your Program Plan. Learn more about Data Tables on the Data Table Support webpage.

Table 6. Applicants, Entrants, and their Characteristics for the Past Five Years

  • Describe the characteristics of current program participants, such as:
    • Total applicant pool 
    • Amount of full time research experience (pre-docs), total publications (post-docs), or first author publications (post-docs) prior to entering their current department
    • Prior institutions 
    • Percent of underrepresented groups

Table 7. Appointments to the Training Grant for Each Year of the Current Project Period (Renewals Only)

  • Describe how many training positions were filled and provide an explanation for:
    • Trainee positions left unfilled
    • Early termination of a trainee position 
    • Any difference in the distribution of appointed vs. awarded positions (i.e. explain any early terminations of trainees)
  • Renewals Only: Provide a summary of Table 7, referring to specific data to support your narrative from the items referenced above, plus:
    • Discuss selectivity of appointments to the training grant
    • If applicable, explain why any post-doctoral trainee with a health professional degree was appointed for less than 2 years

Table 8A/C. Program Outcomes

  • Describe how training positions are/will be used and the program’s potential success in achieving its objectives (i.e. distribution by mentor, year in program, years of support per trainee)
  • New Applications: Focus on summarizing Table 8A/8C Part III to extrapolate the proposed program’s effectiveness based on recent graduates from participating departments.
  • Renewals Only: Describe how successful the training grant graduates have been in achieving scientific careers, including:
    • Research positions in academia, government or other research venues
    • Honors, awards, or patents
    • Grants (subsequent to completion of the training program)
    • Noteworthy publications
    • Rate of PhD attainment

Page Limit: Must fit within the Program Plan’s 25 page maximum. About 1 page.

Format: Section header: “B. Program Plan” | Subsection header: “g. Qualifications of Trainee Candidates and Admission and Completion Records”

Component Instruction Index

Access detailed instructions for each component of the Research Training Program Plan. If you have further questions contact GSUTraining@mednet.ucla.edu.