Citing a Grant

Responsibility to submit to NIH varies based on the publisher/journal (Methods A-D).

Be sure to check with the publisher or journal to determine if they will submit the publication on your behalf. If the journal/publisher will not submit, it falls on the author, PI, or another third-party (administrator) to submit the publication.

Otherwise, also refer to the “NIH Submission Methods Chart” (above) to help determine the appropriate submission method for your article.

PubMed is a database of citations and abstracts for more than 26 million articles. PMC is an electronic archive of full-text journal articles, offering free access to its contents. PMC contains more than 3 million articles, most of which have a corresponding entry in PubMed.
Source: PMC FAQs

In fact, the journal Nature reports that authors’ failure to understand the difference between PubMed and PubMed Central is the most frequently offered reason for their noncompliant articles.
Source: NIH will withhold grant money to enforce public-access policy

The NIH Public Access Policy is based on a law that requires investigators to submit "their final, peer-reviewed" manuscripts to PubMed Central.
Final peer-reviewed manuscript: The Investigator's final manuscript of a peer-reviewed paper accepted for journal publication, including all modifications from the peer review process. 
Final published article: The journal’s authoritative copy of the paper, including all modifications from the publishing peer review process, copy editing and stylistic edits, and formatting changes.
Source: Frequently Asked Questions about the NIH Public Access Policy

Note: Galley proofs and other intermediate versions of the article created after acceptance by the publisher are not substitutes for the final peer reviewed manuscript.
Always retain a copy of the final peer-reviewed manuscript as you may need it to comply with public or open access policies.

Researchers are encouraged to contact the NIH directly if there is an unknown issue with their submission. The NIH can provide more information on where the submission is stalled, and what needs to be done to rectify the issue.

For additional assistance, contact the NIH Help Desk directly with specifics regarding your inquiry.

Researchers should cite grant UL1TR001881 as shown below. K Scholars and TL1 trainees have alternate citations, also shown below.

Researchers cite grant UL1TR001881, as follows:
“This research was supported by NIH National Center for Advancing Translational Science (NCATS) UCLA CTSI Grant Number UL1TR001881.”

K scholars cite grant KL2TR001882, as follows:
"This research was supported by NIH National Center for Advancing Translational Science (NCATS) UCLA CTSI Grant Number KL2TR001882."

TL1 trainees cite grant TL1TR001883, as follows:
"This research was supported by NIH National Center for Advancing Translational Science (NCATS) UCLA CTSI Grant Number TL1TR001883."

Note: If the research was supported by more than one grant, please reference all relevant grant numbers.

CTSI resources include:

• Awards, including Pilot funds and voucher awards
• Biostatistical support
• Career development awards (e.g., KL2 and TL1)
• Cohort finding tools and precision health/genomics data
• Clinical & Translational Research Centers
• Reliance-Review IRB
• Research cores
• Consultations:
  • Bioinformatics
  • Biostatistics
  • Community-engaged research
  • Cohort finding
  • Data analysis
  • Data management
  • Ethics
  • Evaluation
  • Health services research
  • Implementation and dissemination
  • Participant recruitment and study management
  • Preclinical development
  • Regulatory services
  • Special populations
  • Study design
  • Trial Innovation Network (i.e., central IRB, recruitment plans)

Researchers can check the compliance status of their publications in their My Bibliography. To begin, log in on the NCBI login page using your eRA Commons credentials.

Under the “My Bibliography” header, click the “Manage My Bibliography” link. You will find a list of your publications along with the compliance status on the right-hand side. 

For more detailed information, visit Managing Compliance to NIH Public Access Policy.

In My Bibliography, you can filter your publications by their grant number by navigating to the “Filter citations” tab and checking the relevant grant number under “By Award.”

Alternatively, you can also search publications with a specific grant in PubMed by going to the “Advance Search.” Next, select “Grant Number” from the drop-down within the search builder. Input the grant number and generate your search.

If the publication has a PMCID assigned to it, it is available (or will be following the embargo period) in PubMed. This means the publication is compliant.

Under the “My Bibliography” header, click the “Manage My Bibliography” link. You will find a list of your publications along with the compliance status on the right-hand side. 

For more detailed information, visit Managing Compliance to NIH Public Access Policy.

Yes, it is possible to create a PDF of all publications and their compliance status. In My Bibliography, under “Manage awards,” select the citations you wish to include in your report and choose the option “Compliance report (PDF).”

Alternatively, you can also search publications with a specific grant in PubMed by going to the “Advance Search.” Next, select “Grant Number” from the drop-down within the search builder. Input the grant number and generate your search.

If the publication has a PMCID assigned to it, it is available (or will be following the embargo period) in PubMed. This means the publication is compliant.

Under the “My Bibliography” header, click the “Manage My Bibliography” link. You will find a list of your publications along with the compliance status on the right-hand side. 

For more detailed information, visit Managing Compliance to NIH Public Access Policy.