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Grants Submission Unit

The Grants Submission Unit (GSU) supports the grant application process, with particular emphasis on large and complex grants. Tools and services may include provision of grant writing outlines and detailed checklists of required components, project management and multi-site coordination, review and editing of grant narrative for consistency, clarity and responsiveness to the FOA.

In the cases of large proposals that advance the goals of CTSI, GSU provides hands-on management of the grant-writing process, including collecting biosketches, drafting and soliciting letters of support, and compiling resources and other boilerplate text.

Get help on your grant application through CTSI GSU Open Office Hours:

Tuesdays: 1:00pm-3:00pm
Thursdays: 9:00am-11:00am 
Location: CHS 43-367

    Editing and Proofreading the Grant Application
    • Drafting grant writing outlines.
    • Creating a detailed checklist of required components. 
    • Reviewing and editing documents to ensure responsiveness to the RFA, clarity and internal consistency across all documents (i.e., ensuring personal statements in biosketches are accurately reflected in the application narrative as well as matched with the budget justification).
    Grant Proposal and Document Management: CTSI's GSU can review all required components of the application, organize the collection, distribution and completion of all documentation, as well as draft and distribute required templates. Some of these documents may include:
    • Biosketches – Collection as well as review for accuracy and consistency.
    • Letters of Support – Individualized for each recipient.
    • Cast of Characters – Updated frequently to ensure all key personnel and important administrative staff contacts and their required. documentation are provided.
    • Tables and Organizational Charts – Formatting for consistency across the narrative.
    • Facilities and Other Resources – Collating, updating and drafting components.
    • Boilerplate – CTSI's GSU can provide boilerplate language and examples of program project grant components such as administrative cores and overview sections.
    Administrative Support: With particular emphasis on large complex grants that require excess administrative support, CTSI's GSU will provide the personnel and expertise needed to pull together all pieces of your grant application. Some of these tasks can include:
    • Meeting Initiation and scheduling w/ agenda preparation
    • Meeting Minutes and Action Items
    • Multisite and sub-award site coordination
    • Fielding policy, application, and RFA questions
    Brainstorming: CTSI's GSU organizes brainstorming sessions with potential collaborators when researchers express interest in funding opportunities. Sessions can be in person or by web/teleconference. CTSI will also provide meeting minutes and action items/deliverables for distribution after each brainstorming session to help keep track of decisions made at each meeting.

    Regulatory Requirements
    Visit UCLA CTSI NIH Requirements page to obtain tips on the following components:

    • Authentication of Key Biological and/or Chemical Resources
    • Biosketches
    • Clinical Trials
    • Cover Letters
    • Facilities & Other Resources
    • Human Subjects
    • Letters of Intent
    • Letters of Support
    • Multi PI/PD Leadership Plan
    • Rigor & Transparency
    • Vertebrate Animals

    Grant-Writing Tips
    Click here to obtain grant-writing tips on the following:

    • Diversity Supplements
    • General Grant-Writing Tips
    • Guide to CTSI Grant Writing Resources
    • K and K-to-R Grant-Writing Tips
    • NIH Application Guide
    • NIH Resources and Grant-Writing Tips
    • Search Tools for Funding Opportunities
    • UCLA's Commonly Needed Information
    • UCLA Office of the Vice Chancellor for Research: Research Enhancement materials
    ResearchGO is CTSI's clinical research portal to resources, expertise and best practices for investigators, study staff, and partners/affliates.

    Primary contact
    Robin Faria
    Director of Operations

    Jane Skerritt
    Administrative and Communications Coordinator

    General mailbox